About our event

The event is open to licensed and insured food vendors operating from a self-contained food truck, trailer, or mobile food unit. Preference will be given to vendors capable of serving high volumes efficiently from a selection of menu options.

All participating vendors must comply with applicable local, state, and federal health, safety, and food service regulations.

Application & Selection Process

Food truck participation is limited and subject to approval by Trinity Lutheran Church.

Applicants may be asked to provide:

• Business name and contact information
• Description of menu offerings
• Photos of the food truck or trailer
• Vehicle dimensions
• Power requirements
• Proof of insurance
• Required licenses and permits

Food truck selections will be based on menu variety, operational capacity, event fit, and space availability.

Fees

There are no vendor or participation fees for approved food trucks.

Food vendors are responsible for all operating costs associated with their participation, including staffing, supplies, permits, fuel, and equipment.

Event Hours & Load-In

The event will take place from 5:30 PM to 9:00 PM.

All food trucks must arrive within their assigned load-in window and be fully operational before the event begins. Specific arrival and setup instructions will be provided prior to the event.

Early departure is not permitted without approval from event organizers.

Space & Utilities

Food truck locations will be assigned by Trinity Lutheran Church.

Vendors must provide accurate vehicle dimensions during registration. Trucks, trailers, generators, serving windows, and customer queues must remain within assigned space unless otherwise approved.

Limited electrical access may be available. Vendors needing power must indicate requirements in advance. Availability is not guaranteed.

Vendors are responsible for all additional equipment needed for operation.

Service Expectations

Light Up The Block is a high-attendance community event, and vendors should be prepared to serve large volumes of guests efficiently.

To improve guest experience, preference may be given to vendors with streamlined menus, fast service models, and efficient ordering systems. Vendors should design menus with speed and capacity in mind.

Trinity Lutheran Church reserves the right to prioritize vendors who demonstrate the ability to maintain reasonable wait times and efficient service.

Food Service & Operations

Vendors are expected to:

• Maintain all required food safety standards
• Operate in a safe and professional manner
• Maintain adequate staffing throughout the event
• Serve customers efficiently to minimize wait times
• Keep service areas clean and organized

Vendors are responsible for all food preparation, handling, pricing, transactions, and customer service.

Sales & Tax Responsibility

Food vendors are solely responsible for:

• Processing sales
• Collecting and remitting applicable sales taxes
• Obtaining and maintaining required permits and licenses
• Compliance with all health department requirements

Trinity Lutheran Church assumes no responsibility for vendor sales, transactions, permits, inspections, or tax obligations.

Waste & Cleanup

Vendors are responsible for maintaining a clean service area throughout the event.

At the conclusion of the event, vendors must:

• Remove all trash, grease, supplies, and equipment
• Leave their assigned space in clean condition
• Dispose of wastewater and cooking byproducts properly

Grease, wastewater, or food waste may not be disposed of on church property.

Conduct

Vendors must maintain professional conduct at all times and treat guests, staff, volunteers, and other vendors with respect.

Disruptive behavior or actions that negatively impact the event may result in removal and exclusion from future events.

Liability

Vendors participate at their own risk.

Trinity Lutheran Church is not responsible for loss, theft, damage, injury, equipment failure, power interruptions, or weather-related impacts.

Vendors must carry appropriate insurance and agree to hold harmless Trinity Lutheran Church from any claims arising from participation.